{"id":3272,"date":"2019-06-27T07:15:53","date_gmt":"2019-06-27T07:15:53","guid":{"rendered":"http:\/\/www.datapost.co.za\/help\/?page_id=3272"},"modified":"2021-03-17T12:14:51","modified_gmt":"2021-03-17T10:14:51","slug":"contracts","status":"publish","type":"page","link":"https:\/\/datapost.co.za\/help\/advanced\/contracts\/","title":{"rendered":"Contracts"},"content":{"rendered":"[et_pb_section fb_built=”1″ fullwidth=”on” _builder_version=”4.5.3″ _module_preset=”default”][et_pb_fullwidth_header title=”How to add a contract” button_one_text=”Back” button_one_url=”https:\/\/datapost.co.za\/help\/advanced\/” _builder_version=”4.9.2″ _module_preset=”default” custom_button_one=”on” button_one_icon=”%%19%%” hover_enabled=”0″ global_colors_info=”{%22gcid-434e3e7c-aba7-49f2-8895-830dae15ee9e%22:%91%22background_color%22%93}” sticky_enabled=”0″ background_color=”gcid-434e3e7c-aba7-49f2-8895-830dae15ee9e”][\/et_pb_fullwidth_header][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”3.22″][et_pb_row _builder_version=”4.5.3″ _module_preset=”default”][et_pb_column type=”4_4″ _builder_version=”4.5.3″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

Step-by-step guide on how to add a contract<\/strong><\/h4>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2020\/08\/Select-Media-Works-module-Aug-2020.jpg” title_text=”Select Media Works module Aug 2020″ _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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1. Click on the Media Works tab at the top of the screen.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2020\/10\/Click-on-New-Library-Object-Media-Works-Oct-2020.jpg” title_text=”Click on New Library Object Media Works Oct 2020″ _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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2. Click on the New Library Object icon. A window will appear.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2020\/10\/New-Library-Object-Contract-Oct-2020.jpg” title_text=”New Library Object Contract Oct 2020″ _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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3. Click on the Contract icon. A metadata form will appear.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/06\/Click-on-Attach-File-button-Ilse.jpg” title_text=”Click-on-Attach-File-button-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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4. Click on the \u00a0file icon in the Attach File field. It will take you to the file browser.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2020\/08\/Click-on-Upload-in-File-Browser-Aug-2020.jpg” title_text=”Click on Upload in File Browser Aug 2020″ _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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5. Click on the Upload button. The upload bar will appear.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Upload-Contract-Ilse.jpg” title_text=”Upload-Contract-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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6. Click on the bar to browse for the contract that you want to load. Double-click on the contract.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Upload-Contract-Progress-Bar-Ilse.jpg” title_text=”Upload-Contract-Progress-Bar-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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7. A loading progress bar will appear and show the progress of your upload by turning green.\u00a0<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Upload-Contract-Explorer-tab-Ilse.jpg” title_text=”Upload-Contract-Explorer-tab-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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8. Click on the Explorer tab, once the progress bar is completely green. The contract that you \u00a0loaded will appear in your folder.\u00a0<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Contract-in-Upload-Folder-Ilse.jpg” title_text=”Contract-in-Upload-Folder-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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9. Double-click the contract that you have loaded. A metadata form will appear.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2020\/06\/Contract-window.jpg” title_text=”Contract-window” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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10. Copy the name of your contract into the Contract Name field. Complete the remaining metadata fields.\u00a0<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Upload-Contract-Date-Time-Constraints-Ilse.jpg” title_text=”Upload-Contract-Date-Time-Constraints-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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11. \u00a0Click on the Date\/Time Constraints tab.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Add-Date-Time-Constraint-Contract-Metadata-Form-Ilse.jpg” title_text=”Add-Date-Time-Constraint-Contract-Metadata-Form-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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12. Click on the +New button, a grey bar will appear. Constrain your contract by completing the start and end dates.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Save-Date-and-Time-Constraints-Contract-Metadata-form-Ilse.jpg” title_text=”Save-Date-and-Time-Constraints-Contract-Metadata-form-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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13. Remember to save by clicking on the Save button in the bottom right corner of the form.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.5.3″ _module_preset=”default”][et_pb_column type=”4_4″ _builder_version=”4.5.3″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

Step-by-step guide on how to attach a contract<\/strong><\/h4>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Search-Default-Video-Ilse.jpg” title_text=”Search-Default-Video-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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1. Search the media that you want to attach the contract to. Right-click on it. A menu will appear.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Attach-contract-edit-metadata-form-Ilse.jpg” title_text=”Attach-contract-edit-metadata-form-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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2. Hover over Entry, move to the right and click on Edit Metadata.\u00a0<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Click-on-Rights-tab-Ilse.jpg” title_text=”Click-on-Rights-tab-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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3. Click on the Rights tab in the bottom right corner of the window.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Move-contract-from-left-to-right-Ilse.jpg” title_text=”Move-contract-from-left-to-right-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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4. Select the contract that you want to attach, from the Contract List on the left, by ticking the relevant box.\u00a0Click on the greater than arrow to move the selected contract to the Attached Contracts block on the right.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_column type=”3_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_image src=”https:\/\/datapost.co.za\/help\/wp-content\/uploads\/2019\/08\/Save-rights-Contract-Ilse.jpg” title_text=”Save-rights-Contract-Ilse” _builder_version=”4.5.3″ _module_preset=”default”][\/et_pb_image][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.5.1″ _module_preset=”default”][et_pb_text _builder_version=”4.5.3″ _module_preset=”default”]

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5.\u00a0Remember to save by clicking on the Save button in the bottom right corner of the window.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.5.3″ _module_preset=”default”][et_pb_row _builder_version=”4.5.3″ _module_preset=”default”][et_pb_column type=”4_4″ _builder_version=”4.5.3″ _module_preset=”default”][et_pb_button button_url=”https:\/\/datapost.co.za\/help\/advanced\/contracts\/” button_text=”To Top” _builder_version=”4.5.3″ _module_preset=”default” custom_button=”on” button_text_color=”#e02b20″ button_icon=”%%17%%”][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]","protected":false},"excerpt":{"rendered":"

Step-by-step guide on how to add a contract            1. Click on the Media Works tab at the top of the screen.            2. Click on the New Library Object icon. A window will appear.            3. Click on the Contract icon. A […]<\/p>\n","protected":false},"author":148,"featured_media":0,"parent":7008,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"\n

How to add a Contract <\/h3>\n\n\n\n
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1. Click on the Media Works<\/em> tab at the top of the screen.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
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2. Click on the New Library Object <\/em>icon. A window will appear.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
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3. Click on the Contract<\/em> icon. A metadata form will appear.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
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4. Click on the  file icon in the Attach File<\/em> field. It will take you to the file browser.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
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5. Click on the Upload<\/em> button. The upload bar will appear.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

6. Click on the bar to browse for the contract that you want to load. Double-click on the contract.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

7. A loading progress bar will appear and show the progress of your upload by turning green. <\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

8. Click on the Explorer<\/em> tab, once the progress bar is completely green. The contract that you  loaded will appear in your folder. <\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
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9. Double-click the contract that you have loaded. A metadata form will appear.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

10. Copy the name of your contract into the Contract Name<\/em> field. Complete the  remaining metadata fields.  <\/p>\n<\/div><\/div>\n\n\n\n

Handy Tip:<\/strong> A contract must always be tagged as a Document Master<\/em>. \n\n<\/p>\n\n\n\n

<\/div>\n\n\n\n
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11.  Click on the Date\/Time Constraints<\/em> tab. <\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
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12. Click on the +New<\/em> button, a grey bar will appear. Constrain your contract by completing the start and end dates. <\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

13. Remember to save by clicking on the Save button in the bottom right corner of the form. <\/p>\n<\/div><\/div>\n\n\n\n

How to attach a Contract <\/h3>\n\n\n\n
\"\"<\/figure>
\n

1. Search the media that you want to attach the contract to. Right-click on it. A menu will appear.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

2. Hover over Entry<\/em>, move to the right and click on Edit Metadata<\/em>. <\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
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3. Click on the Rights<\/em> tab in the bottom right corner of the window.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
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4. Select the contract that you want to attach, from the Contract List on the left, by ticking the relevant box.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

5. Click on the greater than arrow to move the selected contract to the Attached Contracts<\/em> block on the right.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

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